A Simple Termination Letter is a crucial document in Swiss employment relations, used when either an employer or employee wishes to formally end an employment relationship through ordinary termination (as opposed to termination for cause). The document must comply with Swiss Code of Obligations requirements, particularly regarding notice periods and formal aspects of termination. This letter should clearly state the intent to terminate, specify the notice period and final working day, and include any relevant information about final payments or company property return. While maintaining professional tone, the Simple Termination Letter serves as official documentation of the employment relationship's end and helps ensure legal compliance in the termination process.
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1. Sender Details: Full company name, address, and contact information of the employer
2. Date: The date of the letter, which is crucial for calculating notice periods
3. Recipient Details: Employee's full name and address
4. Subject Line: Clear indication that this is a termination notice (e.g., 'Notice of Termination of Employment')
5. Formal Termination Statement: Clear and unambiguous statement of termination of the employment contract
6. Notice Period: Specification of the applicable notice period and the final working day
7. Return of Company Property: Instructions regarding the return of company assets and materials
8. Final Salary and Benefits: Information about final payment, including salary, unused vacation, and other entitlements
9. Signature Block: Space for authorized signatory's name, title, and signature
1. Garden Leave: Used when the employee is not required to work during the notice period but remains employed
2. Handover Instructions: Specific instructions for transitioning work responsibilities, used for key positions
3. Non-Compete Reminder: Reference to existing non-compete obligations, if applicable in the employment contract
4. Reference Offer: Offer to provide a work reference letter, which is common in Swiss business culture
5. Settlement Agreement Reference: Used when termination is part of a mutual agreement or settlement
6. Immediate Termination Details: Only used in cases of termination for cause under Art. 337 CO
1. Calculation of Final Payment: Detailed breakdown of final salary, benefits, and any other payments
2. Company Property List: Itemized list of company property to be returned
3. Handover Checklist: Detailed list of tasks and responsibilities to be handed over, if applicable
4. Employment Certificate Draft: Draft of the employment certificate (Arbeitszeugnis) if prepared simultaneously
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