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Release Tenant From Lease Letter Template for Canada

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Key Requirements PROMPT example:

Release Tenant From Lease Letter

"I need a Release Tenant From Lease Letter for my residential property at 123 Maple Street, where the tenant is relocating for work and we've agreed to terminate the lease early on March 1, 2025, with a full security deposit return."

Document background
The Release Tenant From Lease Letter is a crucial document in Canadian residential and commercial tenancy contexts, used when both parties agree to terminate a lease agreement before its natural conclusion. This document becomes necessary in various situations, such as tenant relocation for employment, personal circumstances, or when a landlord and tenant mutually agree to end the tenancy early. The letter must comply with provincial tenancy laws and typically includes specific details about the property, release date, financial settlements, and any conditions that must be met before the release becomes effective. A properly drafted Release Tenant From Lease Letter protects both parties' interests by clearly documenting the agreed-upon terms and conditions of the early termination, preventing potential future disputes. It's essential to customize the document according to the specific provincial requirements and the unique circumstances of the lease termination.
Suggested Sections

1. Letter Header: Full business letter format including date, addresses of both parties, and reference line (e.g., 'Re: Release from Lease Agreement for [Property Address]')

2. Opening Salutation: Formal greeting to the recipient

3. Property Identification: Clear identification of the rental property address and current lease details

4. Release Statement: Clear and unambiguous statement of the landlord's agreement to release the tenant from the lease, including the effective date

5. Current Lease Details: Reference to the original lease agreement including its date and key terms being terminated

6. Financial Settlement: Statement regarding rent payments, security deposit, and any other financial obligations

7. Release Terms: Specific conditions that must be met for the release to take effect

8. Closing: Professional closing including signature blocks for both parties

9. Contact Information: Future contact details for both parties for any post-release communication

Optional Sections

1. Property Inspection Requirements: Include when specific move-out inspection procedures need to be detailed

2. Remaining Tenant Obligations: Include when there are specific tasks or conditions the tenant must complete before release

3. Key Return Protocol: Include when specific arrangements for returning keys need to be documented

4. Forwarding Address Section: Include when arrangements for future correspondence or security deposit return need to be specified

5. Co-Tenant Implications: Include when there are other tenants remaining in the property who are not being released

6. Utilities Transfer: Include when there are specific requirements regarding utility account transfers

7. Reference Provision: Include when agreeing to provide future tenant references

Suggested Schedules

1. Current Lease Copy: Attachment of the original lease agreement being terminated

2. Property Condition Report: If required, documentation of current property condition

3. Payment Settlement Statement: Detailed breakdown of any financial settlements, including security deposit calculations

4. Forwarding Address Form: Standard form for tenant to provide their forwarding address

Authors

Alex Denne

Head of Growth (Open Source Law) @ ºÚÁÏÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses



















Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Real Estate

Legal Services

Property Development

Housing Administration

Rental Property Management

Relevant Teams

Legal

Property Management

Leasing

Operations

Tenant Relations

Administrative Services

Real Estate Operations

Housing Administration

Contract Administration

Relevant Roles

Property Manager

Landlord

Real Estate Manager

Leasing Agent

Property Administrator

Legal Counsel

Tenant Relations Manager

Housing Coordinator

Real Estate Administrator

Lease Administrator

Property Operations Manager

Residential Services Coordinator

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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