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Option To Renew Commercial Lease Template for Canada

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Key Requirements PROMPT example:

Option To Renew Commercial Lease

"I need an Option to Renew Commercial Lease agreement for my retail store in Toronto, with a 5-year renewal term starting March 1, 2025, including provisions for annual rent increases of 3% and the right to modify the storefront during the renewal period."

Document background
The Option To Renew Commercial Lease agreement is a vital document in Canadian commercial real estate that bridges current and future occupancy rights. It becomes relevant when parties wish to establish predetermined terms for extending a commercial tenancy beyond its initial term. This document typically comes into play during the negotiation of the original lease or as a separate agreement during the lease term. It outlines specific procedures for exercising the renewal option, including notification periods, rent determination methods, and any conditions that must be met. The agreement must comply with provincial commercial tenancy laws and local property regulations, making it essential to adapt the terms to the specific province where the property is located. It serves both landlords and tenants by providing clarity and certainty regarding future tenancy possibilities while maintaining flexibility in terms of rental rates and conditions.
Suggested Sections

1. Parties: Identification of the Landlord and Tenant, including their full legal names and addresses

2. Background: Reference to the original lease agreement, including its date, parties, and property description

3. Definitions: Key terms used in the agreement, including references to defined terms from the original lease

4. Grant of Option: Clear statement granting the renewal option and conditions for its validity

5. Exercise of Option: Specific process and requirements for exercising the renewal option, including notice periods and form of notice

6. Renewal Term: Length of the renewal period and any conditions attached to it

7. Rent During Renewal Term: Specification of rent calculation method for the renewal period, including any increases or market rate determinations

8. Conditions Precedent: Prerequisites that must be met before the option can be exercised, such as no defaults under the existing lease

9. Time of Essence: Statement establishing strict compliance with timing requirements

10. Original Lease Terms: Confirmation of which original lease terms continue to apply during the renewal term

11. Execution: Signature blocks and execution requirements

Optional Sections

1. Renovation/Improvement Allowance: Terms for any tenant improvement allowance during the renewal term - include when landlord is offering renovation incentives

2. Change in Use: Provisions allowing for modified use of the premises during renewal - include when tenant may need operational flexibility

3. Multiple Renewal Options: Details of subsequent renewal options - include when multiple renewal terms are being granted

4. Rent Negotiation Process: Detailed process for determining rent if not pre-set - include when market-based rent is to be negotiated

5. Early Termination Rights: Conditions under which either party may terminate during renewal - include when flexibility is needed

6. Modification of Original Terms: Specific changes to original lease terms during renewal - include when terms need updating

7. Broker Compensation: Terms regarding any broker fees for renewal - include when brokers are involved

8. Security Deposit Adjustment: Modifications to security deposit requirements - include when security terms change

Suggested Schedules

1. Schedule A - Property Description: Detailed description of the leased premises, including any modifications since original lease

2. Schedule B - Rent Schedule: Detailed breakdown of rent calculations and escalations during renewal term

3. Schedule C - Notice of Exercise Form: Template form for properly exercising the renewal option

4. Schedule D - Current State of Premises: Documentation of property condition at time of renewal agreement

5. Appendix 1 - Original Lease: Copy of the original lease agreement and any amendments

6. Appendix 2 - Building Rules and Regulations: Updated rules and regulations applicable during renewal term

7. Appendix 3 - Renewal Term Specific Requirements: Any special conditions or requirements specific to the renewal term

Authors

Alex Denne

Head of Growth (Open Source Law) @ ºÚÁÏÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
































Clauses

























Relevant Industries

Real Estate

Retail

Healthcare

Professional Services

Hospitality

Manufacturing

Technology

Financial Services

Education

Warehousing and Distribution

Entertainment and Recreation

Food and Beverage

Relevant Teams

Legal

Real Estate

Facilities Management

Finance

Operations

Risk Management

Property Management

Asset Management

Corporate Services

Administration

Relevant Roles

Property Manager

Real Estate Director

Facilities Manager

Chief Financial Officer

Business Owner

Commercial Lease Administrator

Real Estate Attorney

Operations Manager

Corporate Counsel

Asset Manager

Leasing Manager

Real Estate Portfolio Manager

Chief Operating Officer

Site Manager

Commercial Property Agent

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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