The Acceptance Letter For Termination Of Contract is a crucial document in Canadian business practice used when one party has requested to terminate a contract and the other party formally accepts this termination. This document is essential for providing clear written evidence of mutual agreement to end contractual obligations and outlining the terms of separation. It should be used whenever a contract termination request has been received and accepted, requiring formal documentation of the acceptance. The letter typically includes key information such as reference to the original contract, termination effective date, outstanding obligations, and final settlement terms. This document ensures compliance with Canadian contract law and provides protection for both parties by clearly documenting the termination agreement terms and conditions.
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1. Date and Address Block: Current date and recipient's complete address details
2. Reference Line: Clear reference to the original contract and termination notice received
3. Acknowledgment of Termination Request: Formal acknowledgment of receiving the termination request and its date
4. Confirmation of Termination Date: Clear statement of the agreed termination effective date
5. Outstanding Obligations: Summary of any remaining payments, deliverables, or obligations to be fulfilled
6. Return of Property: Details regarding the return of any company property, documents, or materials
7. Final Settlement Terms: Overview of final payment terms and settlement arrangements
8. Closing Statement: Professional closing confirming mutual understanding and appreciation
9. Signature Block: Space for signature, name, and title of the authorized representative
1. Confidentiality Reminder: Include when there are specific confidentiality obligations that survive termination
2. Transition Arrangements: Include when there's a need for knowledge transfer or handover process
3. Ongoing Obligations: Include when certain contract obligations survive the termination
4. Mutual Release: Include when both parties agree to release each other from future claims
5. Reference Provision: Include when there's an agreement about providing references
6. Non-Compete Reminder: Include when there are surviving non-compete or non-solicitation obligations
1. Schedule A - Financial Settlement Details: Detailed breakdown of final payments, including any pro-rated amounts or adjustments
2. Schedule B - Property Return Checklist: List of company property to be returned with confirmation process
3. Schedule C - Ongoing Obligations Summary: Detailed list of any obligations that survive the termination
4. Appendix 1 - Original Contract Reference: Copy or summary of relevant sections from the original contract regarding termination
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