The Tenant Notice To Vacate is a crucial document in Belgian residential tenancy law, required when a tenant wishes to formally end their lease agreement. It must be prepared in accordance with the Belgian Civil Code and relevant regional housing regulations (Brussels-Capital, Flanders, or Wallonia). The notice must include specific information such as the property address, intended vacation date, and tenant details, while adhering to legally mandated notice periods. This document serves multiple purposes: it provides formal notification to the landlord, initiates the property handover process, and protects both parties' legal rights. It's particularly important as it starts the formal countdown for the notice period and sets in motion various administrative processes including final inspection arrangements and security deposit return procedures.
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1. Tenant Details: Full name and current contact details of the tenant(s)
2. Landlord Details: Full name and contact details of the landlord or their appointed agent
3. Property Information: Complete address and description of the rented property
4. Lease Reference: Details of the current lease agreement including start date and any relevant registration numbers
5. Notice Declaration: Clear statement of intention to vacate the property
6. Vacation Date: Specific date when the property will be vacated, ensuring compliance with required notice periods
7. Request for Final Inspection: Proposed date and time for final property inspection
8. Security Deposit: Reference to security deposit return process
9. Forwarding Address: New address for future correspondence
10. Date and Signature: Date of notice and tenant's signature
1. Early Termination Justification: Required when terminating the lease before its intended end date, including specific legal grounds for early termination
2. Utility Transfer Information: Details about utility account transfers or final meter readings, if managed by the tenant
3. Maintenance Issues: List of any existing maintenance issues or damage that needs to be addressed before vacating
4. COVID-19 Provisions: Any specific arrangements needed due to current health regulations or restrictions
5. Joint Tenancy Details: Required when one tenant from a joint tenancy is leaving while others remain
1. Proof of Delivery: Form to confirm registered mail delivery or personal service of the notice
2. Property Condition Photographs: Recent photographs of the property condition (if being submitted with the notice)
3. Supporting Documentation: Any required documentation supporting early termination (e.g., new employment contract, marriage certificate)
4. Utility Account Information: List of current utility accounts and providers for transfer or termination
5. Inventory Checklist: Current inventory checklist comparing to initial move-in condition
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