A Quitting Letter (resignation letter) is a formal document used in Belgian employment contexts when an employee wishes to voluntarily terminate their employment contract. This document must comply with Belgian employment law, particularly regarding notice periods which vary based on length of service. The letter serves multiple purposes: it provides official notification of resignation, documents the intended last working day, acknowledges legal notice periods, and maintains a professional record of the employment termination process. The document is crucial for both legal compliance and maintaining professional relationships, often being the first step in the formal resignation process under Belgian law. It should be written professionally and contain all necessary information while adhering to local employment regulations and company policies.
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1. Personal and Company Details: Full name, address, employee ID if applicable, company name and address, and date
2. Formal Salutation: Professional greeting addressed to immediate supervisor or HR manager
3. Statement of Resignation: Clear and unambiguous statement of intention to resign
4. Last Working Day: Specific mention of intended last working day, considering the legal notice period
5. Notice Period Reference: Acknowledgment of legal notice period under Belgian law
6. Handover Commitment: Brief statement about willingness to ensure smooth transition of responsibilities
7. Professional Closing: Formal closing statement and signature
1. Reason for Departure: Optional brief explanation of resignation reason - included when maintaining positive relationships or when reason is relevant for future references
2. Expression of Gratitude: Optional section thanking employer for opportunities - included when wanting to maintain positive professional relationships
3. Request for Reference Letter: Optional request for a reference letter or work certificate - included when such documentation would be valuable for future employment
4. Outstanding Matters: Optional section addressing vacation days, bonus payments, or company property - included when there are specific items to be settled
5. Future Contact Details: Optional provision of future contact information - included when necessary for final payments or documentation
1. Inventory of Company Property: Optional list of company assets to be returned - attached when managing multiple company items
2. Ongoing Project Status Report: Optional summary of status of current projects - attached when managing complex work transitions
3. Holiday Calculation Sheet: Optional calculation of remaining vacation days - attached when there are complex leave calculations to be settled
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