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Preferred Vendor Agreement

Preferred Vendor Agreement Template for Belgium

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Key Requirements PROMPT example:

Preferred Vendor Agreement

"I need a Preferred Vendor Agreement under Belgian law for a technology hardware supplier, with strict service levels and preferential pricing terms, including a 25% minimum purchase commitment and the option to extend to our EU subsidiaries."

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Document background
This Preferred Vendor Agreement template is designed for use under Belgian law when a company wishes to establish a strategic, long-term relationship with a key supplier. It is particularly relevant when the customer wants to secure preferential treatment, such as priority supply, preferred pricing, or dedicated support, while the vendor benefits from a committed revenue stream and preferred status. The document incorporates essential elements required under Belgian commercial law and EU regulations, including compliance with the Belgian Code of Economic Law, competition law requirements, and GDPR provisions. It typically includes detailed schedules for pricing, service levels, and operational procedures, making it suitable for complex supply relationships where the parties intend to develop a close commercial partnership. The agreement is structured to accommodate both domestic Belgian transactions and cross-border relationships within the EU framework.
Suggested Sections

1. Parties: Identification of the contracting parties, including full legal names and registered addresses

2. Background: Context of the agreement, existing relationship, and purpose of establishing preferred vendor status

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Preferred Vendor Status: Details of the preferential relationship, including any exclusivity provisions or priority rights

5. Term and Renewal: Duration of the agreement and conditions for renewal

6. Ordering Process: Procedures for placing and accepting orders under the preferred relationship

7. Pricing and Payment Terms: Pricing structure, payment terms, and any volume-based discounts

8. Service Levels: Required performance standards and quality metrics

9. Obligations of the Vendor: Vendor's commitments, including delivery, quality, and support obligations

10. Obligations of the Customer: Customer's commitments, including minimum purchase obligations if any

11. Confidentiality: Protection of confidential information exchanged between parties

12. Data Protection: GDPR compliance and data handling requirements

13. Termination: Grounds and process for terminating the agreement

14. General Provisions: Standard legal provisions including governing law, notices, and amendments

Optional Sections

1. Most Favored Nation Clause: Ensures customer receives best available pricing - include when negotiating position allows

2. Marketing Rights: Rights to use each other's names and logos - include when parties want to publicize relationship

3. Sustainability Requirements: Environmental and social responsibility obligations - include for ESG-focused organizations

4. Innovation Collaboration: Framework for joint development - include when parties plan to collaborate on new solutions

5. Disaster Recovery: Business continuity requirements - include for critical supply relationships

6. Currency and Exchange Rates: Management of international payments - include for cross-border relationships

7. Competition Compliance: Specific antitrust compliance measures - include when relationship could raise competition concerns

8. Insurance Requirements: Specific insurance coverage obligations - include for high-risk products/services

Suggested Schedules

1. Schedule 1 - Products/Services: Detailed list of products/services covered under the agreement

2. Schedule 2 - Pricing Schedule: Detailed pricing, including volume discounts and special rates

3. Schedule 3 - Service Level Agreement: Detailed performance metrics, reporting requirements, and penalties

4. Schedule 4 - Technical Specifications: Product/service specifications and quality standards

5. Schedule 5 - Key Personnel: Contact details for key relationship managers and escalation paths

6. Schedule 6 - Compliance Requirements: Detailed regulatory and compliance obligations

7. Appendix A - Order Form Template: Standard form for placing orders under the agreement

8. Appendix B - Report Templates: Templates for required performance and activity reporting

Authors

Alex Denne

Head of Growth (Open Source Law) @ 黑料视频 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions



















































Clauses










































Relevant Industries

Manufacturing

Technology

Healthcare

Retail

Professional Services

Telecommunications

Construction

Automotive

Energy

Financial Services

Logistics

Industrial Equipment

Relevant Teams

Procurement

Legal

Finance

Operations

Supply Chain

Vendor Management

Commercial

Risk & Compliance

Information Technology

Strategic Sourcing

Relevant Roles

Procurement Director

Supply Chain Manager

Chief Financial Officer

Commercial Director

Legal Counsel

Vendor Relationship Manager

Operations Director

Category Manager

Contract Manager

Chief Procurement Officer

Sourcing Manager

Business Development Director

Risk Manager

Compliance Officer

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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