This document is essential for businesses operating in Belgium that wish to establish a formal preferred supplier relationship with key vendors. A Preferred Supplier Agreement is particularly valuable when a company seeks to secure reliable, long-term supply arrangements with favorable terms and conditions. The agreement, governed by Belgian law and compliant with EU regulations, typically includes detailed provisions on pricing advantages, supply priorities, quality standards, and performance metrics. It's commonly used in situations where the customer wants to consolidate their supplier base, ensure supply chain stability, or secure preferential treatment in terms of pricing, capacity, or service levels. The document addresses both Belgian-specific legal requirements and commercial practices while providing flexibility to accommodate industry-specific needs and international business relationships.
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1. Parties: Identification and details of the contracting parties
2. Background: Context of the agreement and business relationship
3. Definitions and Interpretation: Key terms and rules of interpretation
4. Appointment and Scope: Designation as preferred supplier and scope of supply
5. Term and Renewal: Duration of the agreement and renewal provisions
6. Ordering Process: Procedures for placing and accepting orders
7. Pricing and Payment Terms: Price structure, payment terms, and invoicing requirements
8. Delivery and Performance: Delivery terms, timelines, and performance standards
9. Quality Requirements: Quality standards, inspections, and compliance requirements
10. Warranties: Supplier warranties and quality guarantees
11. Liability and Indemnification: Allocation of risks and liability limitations
12. Confidentiality: Protection of confidential information
13. Data Protection: GDPR compliance and data handling requirements
14. Termination: Termination rights and procedures
15. Force Majeure: Events excusing performance
16. Governing Law and Jurisdiction: Belgian law application and dispute resolution
17. General Provisions: Standard boilerplate clauses
1. Exclusivity Provisions: Used when supplier is granted exclusive rights in certain areas
2. Volume Commitments: Include when there are minimum purchase obligations
3. Innovation and Development: Used when parties collaborate on product development
4. Sustainability Requirements: Include for agreements with environmental or social responsibility focus
5. Insurance Requirements: Detailed insurance obligations for high-risk supplies
6. Business Continuity: Include for critical supply relationships
7. Anti-Corruption Compliance: Used for international supply relationships
8. Import/Export Compliance: Include for cross-border supply arrangements
1. Schedule 1 - Products and Services: Detailed list of products/services covered
2. Schedule 2 - Pricing Schedule: Detailed pricing structure and mechanisms
3. Schedule 3 - Service Levels: Performance metrics and measurement criteria
4. Schedule 4 - Technical Specifications: Detailed product/service specifications
5. Schedule 5 - Key Personnel: Contact details and escalation procedures
6. Schedule 6 - Quality Standards: Detailed quality requirements and processes
7. Schedule 7 - Order Form Template: Standard form for placing orders
8. Appendix A - Compliance Requirements: Detailed regulatory compliance obligations
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