The LOI Letter is a fundamental employment document used in the Belgian employment context to formalize the employment relationship between an employer and employee. This document type is specifically designed to comply with Belgian employment law requirements and serves as the primary employment agreement. The LOI Letter must include mandatory elements required by Belgian legislation, such as job function, working hours, remuneration, and notice periods, while being concise and clear. It's particularly useful for both Belgian companies and international organizations operating in Belgium who need to ensure compliance with local employment regulations. The document is typically used at the start of employment or when formalizing existing employment relationships, and must be provided in the legally required language depending on the region (Dutch in Flanders, French in Wallonia, or either in Brussels-Capital Region).
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1. Employer Details: Full legal name, registered address, and company registration number of the employing entity
2. Employee Details: Full name, address, and national registration number of the employee
3. Job Title and Function: Specific role title and brief description of main responsibilities
4. Start Date and Duration: Commencement date and whether fixed-term or indefinite duration
5. Work Location: Primary workplace address and any flexibility arrangements
6. Working Hours: Standard working hours, schedule, and any shift patterns
7. Remuneration: Base salary, payment frequency, and any guaranteed bonuses
8. Notice Period: Required notice periods for termination by either party
9. Applicable CBA: Reference to applicable Collective Bargaining Agreements
10. Signature Block: Space for dated signatures of both parties
1. Probationary Period: Include when a trial period is agreed upon, subject to legal limitations
2. Variable Compensation: Include when offering bonus schemes, commission structures, or other variable pay
3. Company Car: Include when a company car is part of the compensation package
4. Special Working Arrangements: Include for part-time work, flexible hours, or telework arrangements
5. International Travel: Include when role requires regular international travel
6. Non-Compete Clause: Include when requiring post-employment competition restrictions
7. Intellectual Property: Include for roles involving creation of IP or technical innovations
8. Language Requirements: Include when specific language skills are essential for the role
1. Benefits Summary: Detailed overview of all benefits including insurance, meal vouchers, etc.
2. Bonus Scheme Rules: Detailed rules and calculations for any variable compensation
3. Company Car Policy: Terms and conditions of company car usage if applicable
4. Work Regulations: Copy or extract of applicable workplace regulations
5. Job Description: Detailed description of role responsibilities and requirements
6. Privacy Notice: Information about processing of employee personal data
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