The Letter of Authorization UPS is a crucial document required for companies operating in Belgium who need to authorize UPS to handle their international shipping and customs matters. This document is essential when a company wants to delegate authority to UPS for managing shipments, customs clearance, documentation, and related activities. Under Belgian law and EU regulations, such authorization is required to enable UPS to act as a customs representative and shipping agent. The document typically covers aspects such as customs declaration, payment of duties and taxes, handling of shipping documentation, and representation before customs authorities. It's particularly important for businesses engaged in international trade through Belgium's major logistics hubs, including the Port of Antwerp and Brussels Airport. The authorization needs to comply with Belgian civil law regarding agency relationships, customs legislation, and EU regulations on customs representation and data protection.
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1. Letterhead and Date: Company letterhead with full legal name, address, and date of authorization
2. Addressee Details: UPS's full legal entity name and address
3. Authorization Declaration: Clear statement authorizing UPS to act as agent/representative
4. Scope of Authority: Detailed description of authorized activities (shipping, customs clearance, documentation, etc.)
5. Duration of Authority: Validity period of the authorization
6. Company Details: Authorizing company's registration details, VAT number, and other relevant identifiers
7. Authorized Signatory: Name, title, and signature of the authorized company representative
8. Contact Information: Primary contact person's details for operational matters
1. Specific Shipping Locations: Used when authorization is limited to specific geographical locations or branches
2. Special Handling Instructions: Include when there are specific requirements for certain types of shipments
3. Customs Value Declaration: Added when authorizing UPS to declare customs values on behalf of the company
4. Payment Authorization: Include when authorizing UPS to charge fees, duties, and taxes to company account
5. Liability Limitations: Optional section defining the extent of liability in the representation
6. Language Declaration: Used in Belgium to specify valid language versions of the authorization
1. List of Authorized UPS Services: Detailed list of specific UPS services covered by the authorization
2. Company Registration Documents: Copies of relevant company registration certificates and VAT documentation
3. Authorized Personnel List: List of company personnel authorized to interact with UPS under this authorization
4. Specific Shipping Requirements: Any special shipping or handling requirements specific to the company's needs
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