The Creative Intake Form serves as an essential document for initiating creative projects in Belgium, designed to capture all necessary information while ensuring compliance with Belgian law and EU regulations. This form is typically used at the beginning of any creative engagement to document project requirements, specifications, timelines, and deliverables. It includes provisions for intellectual property rights, data protection under GDPR, and specific Belgian legal requirements. The document helps prevent misunderstandings by clearly outlining project parameters and expectations, while also serving as a reference document throughout the project lifecycle. Used by agencies, freelancers, and in-house creative teams, the Creative Intake Form creates a solid foundation for successful project execution while maintaining legal compliance.
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1. Client Information: Basic details of the client including company name, contact person, address, and contact information
2. Project Overview: High-level description of the creative project, including project name, type, and primary objectives
3. Project Requirements: Detailed specifications of the creative work needed, including style preferences, brand guidelines, and specific deliverables
4. Timeline and Milestones: Expected project duration, key deadlines, and delivery schedule
5. Budget Information: Budget range, payment terms, and any specific financial constraints
6. Usage Rights: Intended use of the creative work, including platforms, territories, and duration
7. Technical Specifications: Required formats, dimensions, file types, and technical requirements
8. Data Protection Notice: GDPR-compliant information about how the submitted data will be processed and stored
1. Reference Materials: Section for uploading or linking to inspiration, competitors, or reference materials - include when the project requires visual or content references
2. Team Information: Details about the client's team members involved in the project - include for larger projects with multiple stakeholders
3. Target Audience: Detailed information about the intended audience - include for marketing or public-facing creative works
4. Distribution Channels: Information about where the creative work will be used - include for multi-channel campaigns
5. Existing Brand Assets: Section for current brand materials and guidelines - include when working with established brands
6. Approval Process: Details of the review and approval workflow - include for projects requiring multiple approval stages
1. Schedule A - Brand Guidelines: Client's brand guidelines and visual identity requirements
2. Schedule B - Technical Requirements: Detailed technical specifications and requirements for deliverables
3. Schedule C - Reference Examples: Collection of reference materials and examples provided by the client
4. Schedule D - Project Timeline: Detailed project schedule with all milestones and deadlines
5. Appendix 1 - Data Processing Agreement: GDPR-compliant agreement for handling personal data
6. Appendix 2 - Terms and Conditions: Standard terms and conditions for creative services
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