The Confidentiality Agreement For Interns is essential for organizations hosting interns in Belgium who will have access to sensitive business information. This document is particularly crucial in today's digital workplace where interns often have significant access to company systems and data. It complies with Belgian employment law, including the Act on Work Placements of 2005, and incorporates GDPR requirements for data protection. The agreement should be used before an intern begins their placement and includes comprehensive provisions for protecting trade secrets, technical information, client data, and other confidential materials. It's designed to be understandable for interns while providing robust protection for the organization, with specific consideration for Belgian legal requirements regarding young workers and traineeships.
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1. Parties: Identification of the company and the intern, including full legal names and addresses
2. Background: Brief description of the internship purpose and the need for confidentiality
3. Definitions: Definitions of key terms including 'Confidential Information', 'Internship Period', 'Trade Secrets', and other relevant terms
4. Scope of Internship: Description of the intern's role, department, and general responsibilities
5. Confidentiality Obligations: Core obligations regarding non-disclosure, protection, and handling of confidential information
6. Permitted Uses: Specific circumstances under which the intern may use or disclose confidential information for internship purposes
7. Security Measures: Required procedures for handling and protecting confidential information
8. Return of Materials: Requirements for returning or destroying confidential materials upon internship completion
9. Duration and Survival: Term of the agreement and which obligations continue after the internship ends
10. Data Protection: GDPR compliance and personal data handling requirements
11. General Provisions: Standard clauses including governing law, jurisdiction, and entire agreement
1. Intellectual Property Rights: Additional section for internships involving creative or technical work where IP rights need to be addressed
2. Social Media Policy: For companies where interns may have access to social media accounts or where social media usage needs specific regulation
3. Third Party Information: When the intern may have access to confidential information belonging to company clients or partners
4. Emergency Contacts: For internships involving high-risk or sensitive information where emergency notification may be needed
5. Parent/Guardian Consent: Required for interns under 18 years of age
6. Non-Competition: Optional light version of non-compete clause, if permitted under local law and circumstances
7. Training Requirements: When specific confidentiality or security training is required before access to certain information
1. Schedule 1 - Categories of Confidential Information: Detailed list of types of confidential information the intern may encounter
2. Schedule 2 - Security Procedures: Specific security protocols and procedures the intern must follow
3. Schedule 3 - Approved Projects: List of specific projects the intern is authorized to work on and related confidential information access
4. Appendix A - Acknowledgment Form: Form for intern to sign confirming receipt of confidential information or completion of required training
5. Appendix B - Return of Materials Certificate: Form to be signed upon completion of internship confirming return of all confidential materials
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