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An Instruction Letter is a formal document that gives someone clear authority to act on your behalf in specific situations. In Belgian business practice, these letters help companies delegate tasks and responsibilities while maintaining legal clarity about who can do what.

Common in banking, real estate, and corporate transactions, Instruction Letters spell out exactly what actions the authorized person can take, when they can take them, and any limits to their authority. Belgian law recognizes these letters as binding documents, making them essential tools for smooth business operations, especially when dealing with notaries, banks, or government agencies.

Use an Instruction Letter when you need to delegate specific actions but maintain control over how they're carried out. This formal authorization proves especially valuable during real estate closings, banking transactions, or when working with Belgian notaries who need clear documentation of authority.

These letters become crucial in time-sensitive situations where you can't be physically present, or when multiple parties need documented proof of who can act on your behalf. For example, sending a representative to sign documents at a government office, authorizing specific financial transactions, or giving your lawyer power to handle precise aspects of a business deal.

• Standard Authorization: Basic Instruction Letters outline simple, one-time authorizations for specific tasks like document collection or administrative filings
• Banking Instructions: Detailed letters giving precise directions for financial transactions, account management, or fund transfers
• Real Estate Instructions: Comprehensive letters authorizing property-related actions, often used with Belgian notaries during sales or leases
• Corporate Representative: Letters empowering business representatives to act on company matters at government offices or official meetings
• Conditional Instructions: Letters that include specific triggers or conditions that must be met before the authorized actions can take place

• Business Owners: Issue Instruction Letters to delegate specific tasks while maintaining control over how they're carried out
• Corporate Directors: Create and authorize letters for company representatives to handle official matters
• Belgian Notaries: Review and act upon these letters during property transactions or corporate procedures
• Banks and Financial Institutions: Process and verify letters for financial transactions and account management
• Authorized Representatives: Use these letters as proof of their authority when acting on behalf of others
• Legal Advisors: Draft and review letters to ensure they meet Belgian legal requirements and protect client interests

• Identity Details: Gather full legal names and roles of both the authorizing party and designated representatives
• Scope Definition: List specific actions, transactions, or decisions the representative can make
• Time Limits: Determine the duration of authority and any expiration dates
• Document Requirements: Collect copies of relevant supporting documents or references
• Approval Process: Identify required signatories and any internal approval steps
• Legal Format: Use our platform to generate a legally compliant letter that includes all mandatory Belgian legal elements
• Verification Steps: Plan how the receiving party will validate the letter's authenticity

• Identification Details: Full legal names and addresses of both the authorizing party and authorized representative
• Authority Scope: Clear description of specific powers being granted and any limitations
• Time Period: Explicit start and end dates or conditions for the authorization
• Compliance Statement: Reference to relevant Belgian legal provisions governing the delegation of authority
• Signature Requirements: Proper execution blocks with dates and titles of authorized signatories
• Revocation Terms: Conditions under which the authority can be withdrawn
• Authentication Method: Specified way to verify the letter's validity with third parties

An Instruction Letter differs significantly from a Letter of Authority in several key aspects. While both documents involve delegating powers, they serve distinct purposes in Belgian legal practice.

• Scope and Duration: Instruction Letters typically cover specific, limited tasks with clear endpoints, while Letters of Authority grant broader, ongoing powers to act on behalf of the issuer
• Level of Detail: Instruction Letters contain step-by-step directions for particular actions, whereas Letters of Authority outline general powers without detailed procedures
• Legal Standing: Letters of Authority carry more formal weight in Belgian law and often require notarial verification, while Instruction Letters serve as operational directives
• Revocability: Instruction Letters can be more easily modified or withdrawn, as they're typically task-specific. Letters of Authority usually require formal revocation procedures