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A Data Protection Impact Assessment helps organizations spot and manage privacy risks when they handle sensitive personal data. It's a structured evaluation required by Belgian privacy law and GDPR for high-risk processing activities, like using AI for employee monitoring or processing health records at scale.

The assessment maps out how personal data flows through your systems, identifies potential privacy threats, and documents the safeguards you've put in place. Belgian companies typically conduct DPIAs before launching new products or services that involve extensive data processing, working closely with their Data Protection Officer to ensure compliance with local regulatory standards.

You need a Data Protection Impact Assessment when launching projects that involve extensive personal data processing in Belgium. This includes rolling out employee monitoring systems, implementing large-scale video surveillance, using AI for automated decision-making, or processing sensitive information like health records or financial data.

Belgian law requires DPIAs before starting these high-risk activities. Complete your assessment early in the project planning phase - ideally during initial design discussions. This timing helps you identify privacy risks, build in necessary safeguards, and document your compliance efforts before investing significant resources in development or deployment.

• Data Privacy Impact Assessment: Core assessment focusing on general data processing activities, suitable for most Belgian organizations starting new data-driven projects
• GDPR Privacy Assessment: Comprehensive evaluation specifically aligned with GDPR requirements, ideal for cross-border data transfers within the EU
• Legitimate Interest Impact Assessment: Specialized assessment for processing activities based on legitimate interest grounds, balancing business needs against individual privacy rights

• Data Protection Officers: Lead the creation and review of Data Protection Impact Assessments, providing expert guidance throughout the process
• Project Managers: Contribute operational details and implement recommended safeguards identified in the assessment
• IT Security Teams: Evaluate technical risks and propose security measures to protect personal data
• Legal Departments: Ensure compliance with Belgian privacy laws and GDPR requirements
• Belgian Data Protection Authority: Reviews assessments during audits and provides guidance on high-risk processing activities

• Project Overview: Map out your data processing activities, including types of personal data, collection methods, and processing purposes
• Risk Assessment: Document potential privacy risks and their likely impact on individuals' rights
• Technical Details: Gather information about security measures, data storage locations, and retention periods
• Stakeholder Input: Collect feedback from IT, legal, and business teams about operational needs and constraints
• Compliance Check: Use our platform to generate a Belgian-law compliant DPIA template, ensuring all mandatory elements are included
• Documentation: Keep records of your decision-making process and planned mitigation measures

• Processing Description: Detailed overview of data processing activities, purposes, and data categories involved
• Necessity Assessment: Justification for processing and proportionality analysis under Belgian law
• Risk Analysis: Comprehensive evaluation of potential privacy impacts and their likelihood
• Security Measures: Technical and organizational safeguards implemented to protect personal data
• Data Subject Rights: How individual privacy rights will be protected and exercised
• Consultation Record: Documentation of DPO input and stakeholder feedback
• Review Schedule: Timeframe for reassessing and updating the DPIA

A Data Protection Impact Assessment differs significantly from a Data Processing Agreement in both purpose and timing. While both documents deal with data protection, they serve distinct functions in Belgian privacy compliance.

• Purpose and Scope: DPIAs evaluate privacy risks before starting high-risk processing activities, while DPAs establish contractual obligations between data controllers and processors
• Timing of Creation: DPIAs are preventive tools used during project planning, whereas DPAs are contractual documents signed before any data processing begins
• Legal Requirements: Belgian law mandates DPIAs for specific high-risk activities, while DPAs are required for all controller-processor relationships regardless of risk level
• Content Focus: DPIAs analyze potential privacy impacts and mitigation measures, while DPAs outline specific responsibilities, security measures, and processing instructions