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A Cookies Policy explains how your website uses small data files (cookies) to track visitor information and improve their browsing experience. Under Belgian privacy laws and the EU's GDPR, websites must tell users what cookies they use, why they use them, and get consent when required.

The policy must detail which cookies are essential for the site to work, which ones track user preferences or behavior, and how long each cookie stays active. It also needs to explain how visitors can control or delete cookies through their browser settings, keeping your site compliant with Belgian data protection requirements and building trust with your users.

Use a Cookies Policy when your website or app collects any kind of user data through cookies in Belgium. This applies to everything from basic analytics tracking to complex marketing tools. Under Belgian and EU law, you need this policy in place before your site goes live or when adding new cookie-based features.

The timing is especially important when launching e-commerce features, implementing advertising tools, or expanding into new markets within the EU. Belgian privacy regulators expect clear documentation about data collection methods, so having your Cookies Policy ready helps avoid fines and builds user trust from day one.

• Basic Notice: The simplest form covering essential cookies only, ideal for informational websites with minimal tracking needs
• E-commerce Version: Includes detailed sections on shopping cart cookies, payment processing, and personalization features
• Marketing-focused Policy: Covers advertising cookies, social media integrations, and third-party tracking tools in depth
• Comprehensive Package: Combines cookie information with broader privacy notices, perfect for enterprise-level Belgian businesses
• Multilingual Format: Presents cookie information in Dutch, French, and English to serve Belgium's diverse population

• Website Owners: Responsible for implementing and maintaining the Cookies Policy across their digital platforms
• Legal Teams: Draft and review policy content to ensure compliance with Belgian privacy laws and GDPR requirements
• IT Departments: Handle technical implementation of cookie controls and maintain cookie management systems
• Marketing Teams: Work with tracking cookies for analytics and advertising, ensuring policy alignment with their activities
• Website Visitors: Must be informed about and consent to cookie usage, with rights to manage their cookie preferences
• Data Protection Officers: Oversee cookie compliance and coordinate policy updates across departments

• Cookie Audit: List all cookies your website uses, including their names, purposes, and duration
• Technical Details: Document which third-party services place cookies (analytics, advertising, social media)
• User Controls: Plan how visitors can accept/reject cookies and change preferences later
• Language Requirements: Prepare content in relevant Belgian languages (French, Dutch, German)
• Legal Framework: Review current Belgian privacy laws and GDPR requirements for cookie notifications
• Implementation Plan: Coordinate with your IT team on cookie banner setup and preference management
• Review Process: Set up regular policy updates to reflect new features or tracking changes

• Cookie Definition: Clear explanation of what cookies are and how they work on your site
• Types and Purposes: Detailed list of cookie categories (necessary, analytical, marketing) and their specific uses
• Duration Information: Explanation of session cookies vs. persistent cookies with expiry times
• Third-Party Disclosure: List of external services using cookies on your site and their purposes
• User Rights: Instructions for accepting, rejecting, or modifying cookie preferences
• Contact Details: Ways to reach your data protection team with cookie-related questions
• Policy Updates: Process for notifying users about changes to cookie practices
• Consent Mechanism: Clear explanation of how users can give or withdraw cookie consent

A Cookies Policy differs significantly from a Data Breach Response Policy, though both deal with data protection in Belgian organizations. While a Cookies Policy focuses on regular, day-to-day data collection through website tracking, a Data Breach Response Policy addresses emergency situations and security incidents.

• Timing and Usage: Cookies Policies are active continuously and visible to all website visitors, while Data Breach Response Policies activate only during security incidents
• Primary Audience: Cookies Policies target external website users, while Data Breach Response Policies guide internal staff and management
• Legal Requirements: Cookies Policies fulfill GDPR transparency obligations about data collection, whereas Data Breach Response Policies address incident reporting requirements
• Content Focus: Cookies Policies explain tracking methods and user choices, while Data Breach Response Policies outline emergency procedures and notification protocols