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A Catering Agreement sets out the terms when a catering company provides food and beverage services for your event. Under Belgian law, these contracts spell out essential details like menu options, guest counts, pricing, and specific dietary requirements that align with FASFC food safety regulations.

The agreement protects both parties by clearly defining payment schedules, cancellation policies, and liability coverage - particularly important given Belgium's strict food handling standards. It typically includes service details like staff requirements, equipment rentals, setup times, and cleanup responsibilities, helping avoid misunderstandings and ensuring smooth event execution.

Use a Catering Agreement anytime you're planning an event in Belgium with professional food service - from corporate functions and weddings to large conferences. This becomes especially important when dealing with events over 50 people or when the catering value exceeds €1,500, as Belgian consumer protection laws offer specific rights and obligations.

The agreement proves essential when handling special dietary requirements, managing food allergies, or coordinating complex service logistics. Belgian FASFC regulations require detailed documentation of food safety measures, making this contract vital for both protecting your interests and ensuring compliance with health and safety standards.

• Standard One-Time Event: Basic Catering Agreement for single occasions like weddings or conferences, covering menu, service, and basic setup
• Corporate Framework Agreement: Long-term contract for recurring business events with flexible terms and volume discounts
• Full-Service Package: Comprehensive agreement including equipment rental, staff, and complete event management
• Food Truck/Mobile Catering: Specialized contract for mobile food service with location-specific terms and logistics
• Special Diet/Allergen-Focused: Detailed agreement emphasizing dietary restrictions and FASFC compliance for sensitive populations

• Catering Companies: Professional food service providers who prepare and deliver agreed-upon menus while following FASFC guidelines
• Event Organizers: Corporate planners, wedding coordinators, or venue managers who contract catering services
• Legal Advisors: Lawyers who review and customize Catering Agreements to protect client interests and ensure compliance
• Food Safety Inspectors: FASFC officials who verify compliance with Belgian food safety regulations
• Insurance Providers: Companies offering liability coverage for catering operations and events

• Event Details: Confirm date, venue, guest count, timing, and any venue-specific requirements or restrictions
• Menu Planning: Document all food items, special dietary needs, and allergen information as per FASFC guidelines
• Service Scope: List staff requirements, equipment needs, setup/cleanup responsibilities, and timeline
• Cost Structure: Detail pricing, payment schedule, deposits, and any additional charges
• Legal Requirements: Include liability coverage, food safety certificates, and cancellation policies that comply with Belgian consumer protection laws

• Party Information: Complete legal names, business numbers, and contact details of both caterer and client
• Service Details: Specific menu items, quantities, service times, and FASFC-compliant food handling procedures
• Financial Terms: Pricing, payment schedule, VAT details, and cancellation fee structure
• Liability Clauses: Insurance requirements, indemnification terms, and force majeure provisions
• Regulatory Compliance: Food safety certifications, allergen declarations, and hygiene standards
• Dispute Resolution: Belgian jurisdiction, applicable law, and mediation procedures

A Catering Agreement differs significantly from a Contractor Agreement, though both involve service provision. While they may seem similar at first glance, they serve distinct purposes in Belgian business law.

• Scope of Services: Catering Agreements specifically cover food preparation and service, including FASFC compliance and dietary requirements. Contractor Agreements cover broader service relationships without food-specific provisions.
• Regulatory Framework: Catering Agreements must address specific food safety regulations and hygiene standards. Contractor Agreements focus on general service delivery and employment law compliance.
• Duration and Terms: Catering Agreements typically cover specific events or defined periods, with detailed menu and service specifications. Contractor Agreements often establish ongoing working relationships with broader deliverables.
• Liability Coverage: Catering Agreements include specific food safety and health-related liability provisions. Contractor Agreements focus on professional liability and work performance guarantees.