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A maternity leave approval letter from employer is a formal document that confirms your company's approval of an employee's request for maternity leave under UAE law. This letter serves as official documentation of your compliance with Federal Decree-Law No. 33 of 2021 and protects both your organization and the employee by clearly establishing the terms, duration, and conditions of the approved leave period.

When do you need this document?

You need to issue this letter when a pregnant employee submits a formal maternity leave request accompanied by a medical certificate confirming her pregnancy and expected delivery date. The letter should be provided after reviewing the employee's eligibility and before the commencement of leave. This document is essential when your HR department needs to formally approve maternity leave for employees in private sector positions, when documenting compliance with UAE labor law requirements for regulatory purposes, or when establishing clear expectations for salary continuation, benefits, and return-to-work procedures. The letter is also required when the employee needs official documentation for personal records or third-party requirements such as insurance claims or childcare arrangements.

Key legal considerations

Your approval letter must comply with specific provisions under UAE Federal Decree-Law No. 33 of 2021, which mandates that eligible employees receive 60 calendar days of maternity leave with full salary. The letter should clearly specify the exact start and end dates of the approved leave, ensuring compliance with the employee's right to take leave up to 45 days before the expected delivery date and continue through the mandatory post-delivery period. You must include provisions for salary continuation during the leave period, as UAE law requires full pay for the entire 60-day entitlement. The document should reference the medical certificate requirement and confirm that appropriate documentation has been received. Consider including clauses about benefit continuation, return-to-work procedures, and any company-specific policies that exceed the minimum legal requirements.

Legal requirements in United Arab Emirates

Under UAE Federal Decree-Law No. 33 of 2021, specifically Articles 30-32, you must provide 60 calendar days of paid maternity leave to eligible female employees who have completed at least one year of continuous service. The law requires that you accept a medical certificate from a licensed physician confirming the pregnancy and expected delivery date. Your approval letter must demonstrate compliance with anti-discrimination provisions under UAE Federal Decree-Law No. 2 of 2015, ensuring that the employee's position, benefits, and career progression are not adversely affected by taking maternity leave. The letter should be issued on official company letterhead and include all required employee identification details, reference numbers for HR tracking, and clear acknowledgment of the employee's right to return to the same or equivalent position following the leave period. Maintain copies of the approval letter and supporting documentation as required under UAE labor law record-keeping requirements.