The Vacation Rental Lease Agreement serves as a crucial legal instrument for property owners and managers offering short-term vacation accommodations in the Philippines. This document is essential for properties rented out on a temporary basis to tourists, travelers, or short-term occupants, typically ranging from a few days to several weeks. The agreement complies with Philippine legal requirements, including the Tourism Act of 2009, Civil Code provisions on leases, and local government regulations on short-term rentals. It covers critical aspects such as rental terms, payment conditions, security deposits, property rules, maintenance responsibilities, and liability provisions, while ensuring proper documentation for both tax and regulatory compliance. The agreement is particularly relevant for properties listed on vacation rental platforms or managed by tourism accommodation providers, offering protection to both property owners and renters while maintaining professional standards in the vacation rental industry.
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Key Requirements PROMPT example:
Vacation Rental Lease Agreement
"I need a Vacation Rental Lease Agreement for my beachfront property in Boracay, Philippines, that will be rented to international tourists through Airbnb, with specific clauses for pool safety, weather contingencies, and local tourism compliance requirements."
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1. Parties: Identifies and provides full details of the property owner/manager (Lessor) and the vacation renter (Lessee)
2. Background: Brief context explaining the purpose of the agreement for short-term vacation rental
3. Definitions: Defines key terms used throughout the agreement including Property, Rental Period, Security Deposit, etc.
4. Property Details: Comprehensive description of the rental property, including address and included amenities
5. Rental Term: Specific check-in and check-out dates and times, minimum stay requirements
6. Rental Fees and Payment Terms: Detailed breakdown of rental cost, payment schedule, security deposit, and payment methods
7. Security Deposit: Amount, payment timing, conditions for return, and deduction circumstances
8. Cancellation Policy: Terms and conditions for cancellation, including refund policies and deadlines
9. House Rules: Essential rules regarding noise, smoking, pets, maximum occupancy, and general conduct
10. Maintenance and Repairs: Responsibilities for property maintenance and procedure for reporting issues
11. Liability and Insurance: Risk allocation, insurance requirements, and liability limitations
12. Termination: Conditions under which either party may terminate the agreement
13. Governing Law: Specification of Philippine law as governing law and jurisdiction details
14. Signatures: Execution clause and signature blocks for all parties
1. Pool Safety and Usage: Required when property includes a swimming pool, covering safety rules and liability
2. Pet Policy: Include when pets are allowed, specifying conditions, additional deposits, and cleaning fees
3. Additional Services: When offering extra services like cleaning, cooking, or transport services
4. Internet Usage Policy: When providing WiFi, including acceptable use and security guidelines
5. Natural Disaster Protocol: Recommended for properties in typhoon-prone areas or near volcanic regions
6. Staff and Security: When property includes household staff or security personnel
7. Shared Facilities: Required when property is part of a complex with shared amenities
8. COVID-19 Protocols: Current health and safety protocols, cleaning requirements, and related policies
1. Schedule 1 - Inventory List: Detailed inventory of furniture, appliances, and items included in the rental
2. Schedule 2 - Property Photos: Documentation of property condition at the start of rental
3. Schedule 3 - House Rules and Guidelines: Detailed house rules, emergency procedures, and local contact information
4. Schedule 4 - Utility Usage Guidelines: Instructions for using appliances, air conditioning, and other facilities
5. Schedule 5 - Local Area Information: Important local contacts, emergency numbers, and area guidelines
6. Schedule 6 - Cleaning Checklist: Expected cleaning standards and checkout procedures
7. Appendix A - Required Permits: Copies of relevant local permits and licenses
8. Appendix B - Insurance Certificates: Copies of insurance documentation and coverage details
Authors
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Tourism and Hospitality
Property Management
Short-term Rentals
Vacation Accommodation
Tourism Services
Property Investment
Holiday Rentals
Relevant Teams
Legal
Property Management
Operations
Guest Relations
Compliance
Sales
Maintenance
Hospitality
Booking and Reservations
Administrative
Relevant Roles
Property Manager
Real Estate Agent
Tourism Operations Manager
Vacation Rental Coordinator
Legal Counsel
Compliance Officer
Hospitality Manager
Property Owner
Booking Manager
Guest Relations Manager
Real Estate Investment Manager
Tourism Business Owner
Short-term Rental Administrator
Property Maintenance Supervisor
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