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Software Project Completion Certificate

Software Project Completion Certificate Template for Philippines

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Key Requirements PROMPT example:

Software Project Completion Certificate

"I need a Software Project Completion Certificate for a healthcare management system project developed for a Manila-based hospital, with specific emphasis on data privacy compliance and system security verification, to be completed by March 2025."

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Document background
The Software Project Completion Certificate is a crucial document used in the Philippine software development industry to formally mark the successful conclusion of a software project. This certificate serves multiple purposes: it officially documents the client's acceptance of all deliverables, triggers final payment milestones, initiates warranty periods, and transfers relevant project rights and responsibilities. Governed by Philippine law, including the Electronic Commerce Act (RA 8792) and the Civil Code, the certificate must comply with local legal requirements while meeting international software development standards. It's typically issued after successful user acceptance testing and before the commencement of any maintenance phase, providing legal protection for both the development company and the client organization.
Suggested Sections

1. Certificate Header: Contains the formal title of the document, date of issuance, and reference numbers

2. Parties: Identifies the software development company/developer and the client organization

3. Project Details: Specifies the project name, contract reference, and brief description of the software project

4. Completion Declaration: Formal statement confirming that all deliverables have been completed according to specifications

5. Acceptance Confirmation: Client's confirmation that all deliverables have been received, tested, and accepted

6. Handover Items: List of all items delivered, including software, documentation, source code, and other materials

7. Warranty Statement: Statement about any warranties that commence from the completion date

8. Authorization: Signatures section for authorized representatives of both parties

Optional Sections

1. Outstanding Items: Used when there are minor items pending completion that don't affect the overall project acceptance

2. Performance Metrics: Include when specific performance criteria or KPIs were part of the acceptance criteria

3. Training Confirmation: Used when training was part of the project scope to confirm its completion

4. Maintenance Agreement Reference: Include when there is a separate maintenance agreement that begins upon project completion

5. Financial Statement: Used when final payment is tied to the completion certificate to confirm payment details

Suggested Schedules

1. Schedule A - Deliverables Checklist: Detailed list of all project deliverables with their completion status

2. Schedule B - Test Results Summary: Summary of final testing results and acceptance criteria fulfillment

3. Schedule C - Known Issues Log: List of any known minor issues or limitations accepted by the client

4. Appendix 1 - Technical Specifications: Final technical specifications of the delivered software

5. Appendix 2 - User Acceptance Testing Documentation: Records of user acceptance testing and sign-offs

Authors

Alex Denne

Head of Growth (Open Source Law) @ 黑料视频 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions

























Clauses




















Relevant Industries

Information Technology

Software Development

Financial Services

Healthcare

E-commerce

Education

Government Services

Manufacturing

Telecommunications

Business Process Outsourcing

Retail

Professional Services

Relevant Teams

Legal

Information Technology

Project Management Office

Quality Assurance

Software Development

Procurement

Compliance

Operations

Client Relations

Technical Documentation

System Integration

Relevant Roles

Chief Technology Officer

Project Manager

Software Development Manager

Quality Assurance Manager

IT Director

Technical Lead

Product Owner

Contract Manager

Legal Counsel

Procurement Manager

IT Operations Manager

Business Analyst

Solution Architect

Client Relations Manager

Compliance Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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