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Warranty Complaint Letter Template for Hong Kong

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Key Requirements PROMPT example:

Warranty Complaint Letter

"I need a Warranty Complaint Letter for my defective Samsung S24 Ultra smartphone purchased from AuthorizedTech Hong Kong on January 15, 2025, which has developed severe battery issues and random shutdowns within the warranty period, requesting either a replacement unit or full refund."

Document background
The Warranty Complaint Letter is a crucial document used when a product under warranty fails to meet expected standards or develops defects within the warranty period. This document is particularly important in Hong Kong's consumer protection framework, where specific legal requirements govern warranty claims and consumer rights. It serves as an official record of the complaint and typically precedes any legal action. The letter should detail the product specifications, nature of the defect, warranty coverage, and requested remedy, while adhering to Hong Kong's Sale of Goods Ordinance and related legislation. This formal communication is often a required step before pursuing other remedies and can be used by both individual consumers and businesses.
Suggested Sections

1. Sender's Details: Full name, address, and contact information of the person/entity making the complaint

2. Recipient's Details: Name, title, and address of the company/person responsible for the warranty

3. Product Information: Specific details about the product including model number, serial number, and date of purchase

4. Warranty Information: Details of the warranty coverage, including warranty number and validity period

5. Problem Description: Clear and detailed description of the product defect or issue

6. Previous Actions Taken: Summary of any previous attempts to resolve the issue

7. Specific Request: Clear statement of the desired resolution (repair, replacement, or refund)

8. Closing: Professional closing with deadline for response and contact information

Optional Sections

1. Legal Rights Reference: Reference to specific consumer protection laws or warranty rights - include when emphasizing legal obligations

2. Cost Impact: Description of additional costs incurred due to the defect - include when seeking compensation beyond repair/replacement

3. Timeline of Events: Detailed chronological account of all relevant events - include for complex cases with multiple interactions

4. Safety Concerns: Description of any safety issues related to the defect - include when the defect poses potential safety risks

5. Third Party Assessment: Reference to independent expert evaluation - include when technical verification has been obtained

Suggested Schedules

1. Proof of Purchase: Copy of receipt, invoice, or other proof of purchase documentation

2. Warranty Certificate: Copy of the original warranty document or certificate

3. Product Photos: Photographs documenting the defect or damage

4. Service Records: Documentation of any previous repairs or maintenance

5. Expert Reports: Any technical assessments or expert opinions regarding the defect

Authors

Alex Denne

Head of Growth (Open Source Law) @ ºÚÁÏÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions





















Clauses















Relevant Industries

Consumer Electronics

Automotive

Home Appliances

Industrial Equipment

Technology

Retail

Manufacturing

Construction

Medical Devices

Telecommunications

Fashion and Luxury Goods

Furniture and Home Furnishings

Relevant Teams

Customer Service

Legal

Quality Assurance

Consumer Affairs

Compliance

Technical Support

Product Management

Operations

Customer Relations

Warranty Claims

After-Sales Service

Dispute Resolution

Relevant Roles

Customer Service Representative

Consumer Rights Advocate

Warranty Claims Manager

Quality Assurance Manager

Customer Experience Director

Legal Counsel

Compliance Officer

Product Manager

Customer Relations Manager

Service Center Manager

Retail Store Manager

Operations Manager

Consumer Affairs Specialist

Technical Support Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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