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Immediate Dismissal Letter

Immediate Dismissal Letter Template for Hong Kong

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Key Requirements PROMPT example:

Immediate Dismissal Letter

"I need an Immediate Dismissal Letter under Hong Kong law for a financial services employee who has committed a serious breach of our trading protocols, with strong emphasis on confidentiality obligations and immediate return of trading access credentials."

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Document background
The Immediate Dismissal Letter is a crucial document used in situations where an employee's conduct or actions warrant immediate termination of employment under Hong Kong law. This document is typically used in cases of serious misconduct, gross negligence, or fundamental breach of employment contract terms. The letter must comply with the Hong Kong Employment Ordinance (Cap. 57) and related legislation, particularly Section 9 which outlines the grounds for lawful summary dismissal. It should clearly state the reasons for dismissal, effective date, final payment details, and any post-employment obligations. The document serves both as formal notification of termination and as a legal record of the employer's grounds and process for the immediate dismissal, which may be important in case of subsequent legal proceedings.
Suggested Sections

1. Letter Header: Company letterhead, date, and addressee details including employee name, position and address

2. Subject Line: Clear indication that this is a notice of immediate termination/summary dismissal

3. Notification of Dismissal: Clear statement of immediate termination of employment and effective date

4. Grounds for Dismissal: Specific reason(s) for summary dismissal, referring to relevant clause in employment contract and/or Employment Ordinance

5. Final Payment Details: Information about final salary, outstanding annual leave payment, or other entitlements

6. Immediate Actions Required: List of immediate actions the employee must take (e.g., returning company property)

7. Closing: Signature block with name and position of authorized company representative

Optional Sections

1. Post-Employment Obligations: Reminder of continuing obligations such as confidentiality and non-compete clauses, used when employment contract contains such provisions

2. Benefits Termination: Details about termination of medical benefits, insurance coverage etc., included when employee had such benefits

3. Legal Rights Reservation: Statement reserving company's legal rights, used in cases where potential legal action might be anticipated

4. Exit Interview: Information about exit interview arrangements, used when company policy requires it

5. Reference Policy: Statement about company's policy on providing references, included when needed to set expectations

Suggested Schedules

1. Evidence of Misconduct: Copies or summaries of evidence supporting the grounds for immediate dismissal

2. Company Property List: Detailed list of company property to be returned

3. Final Payment Calculation: Breakdown of final payment including any deductions or additions

4. Relevant Employment Contract Clauses: Excerpts of relevant clauses from employment contract being relied upon for the dismissal

Authors

Alex Denne

Head of Growth (Open Source Law) @ ºÚÁÏÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions

















Clauses
















Relevant Industries

Financial Services

Banking

Technology

Manufacturing

Retail

Healthcare

Professional Services

Education

Construction

Hospitality

Logistics

Real Estate

Media and Entertainment

Telecommunications

Relevant Teams

Human Resources

Legal

Compliance

Senior Management

Operations

Administration

Corporate Secretariat

Relevant Roles

Chief Executive Officer

Human Resources Director

HR Manager

Legal Counsel

Department Head

Line Manager

Compliance Officer

Risk Manager

Company Secretary

Operations Director

General Manager

Regional Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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