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Request For Proposal (Technology)

Request For Proposal (Technology) Template for Switzerland

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Key Requirements PROMPT example:

Request For Proposal (Technology)

"I need a Request for Proposal (Technology) for procuring a new cloud-based ERP system for our Swiss pharmaceutical company, with emphasis on GxP compliance and data security requirements, targeting system implementation by June 2025."

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Document background
The Request For Proposal (Technology) is a formal document used in Switzerland when organizations seek to procure significant technology solutions, products, or services. It serves as a structured method for soliciting competitive proposals from qualified vendors while ensuring compliance with Swiss procurement laws and regulations. The document typically includes detailed technical specifications, evaluation criteria, pricing requirements, and legal terms. It is particularly important in scenarios requiring substantial technology investments, system upgrades, or digital transformation initiatives. The RFP process under Swiss law ensures transparency, fair competition, and objective vendor selection while protecting both the issuing organization's interests and maintaining compliance with data protection and security requirements.
Suggested Sections

1. Introduction: Overview of the organization and high-level purpose of the RFP

2. RFP Timeline: Key dates including submission deadline, Q&A period, evaluation period, and expected award date

3. Project Overview: Detailed description of the project, objectives, and desired outcomes

4. Scope of Work: Detailed technical requirements, deliverables, and performance specifications

5. Submission Requirements: Format, content, and method of proposal submission, including any specific templates or forms

6. Evaluation Criteria: Detailed breakdown of how proposals will be evaluated and weighted

7. Terms and Conditions: Legal requirements, contract terms, and conditions that will govern the engagement

8. Budget and Pricing Requirements: Guidelines for cost proposal submission and any budget constraints

9. Contact Information: Details of the RFP coordinator and proper communication channels

Optional Sections

1. Pre-qualification Requirements: Specific criteria that vendors must meet to be eligible to submit a proposal, used when specific certifications or qualifications are required

2. Site Visit Information: Details about mandatory or optional site visits, included when physical inspection is relevant

3. Incumbent Vendor Information: Details about current solution and vendor, included when replacing existing systems

4. Sustainability Requirements: Environmental and sustainability criteria, included when relevant to the project

5. Innovation Opportunity: Section allowing vendors to propose innovative solutions beyond the basic requirements, used for complex projects

6. Proof of Concept Requirements: Details about required demonstrations or pilot projects, included for complex technical solutions

7. Consortium Guidelines: Rules and requirements for joint ventures or consortium bids, included when applicable

Suggested Schedules

1. Technical Requirements Specification: Detailed technical specifications and requirements

2. Pricing Template: Standardized format for submission of pricing information

3. Service Level Agreement Template: Proposed SLA terms and metrics

4. Vendor Response Template: Structured template for vendor responses to ensure consistency

5. Draft Contract: Proposed contract terms and conditions

6. Data Protection and Security Requirements: Detailed security and data protection requirements

7. Evaluation Matrix: Detailed breakdown of evaluation criteria and scoring methodology

8. Current System Documentation: Documentation of existing systems if relevant to the project

Authors

Alex Denne

Head of Growth (Open Source Law) @ ºÚÁÏÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions


































Clauses






























Relevant Industries

Information Technology

Financial Services

Healthcare

Manufacturing

Telecommunications

Public Sector

Education

Retail

Insurance

Transportation

Energy

Pharmaceuticals

Professional Services

Relevant Teams

Information Technology

Procurement

Legal

Finance

Risk Management

Compliance

Information Security

Project Management Office

Digital Transformation

Operations

Vendor Management

Technical Architecture

Business Analysis

Relevant Roles

Chief Information Officer

IT Director

Procurement Manager

Project Manager

Technical Architect

Solutions Architect

Legal Counsel

Finance Director

Risk Manager

Compliance Officer

IT Security Manager

Business Analyst

Technology Consultant

Vendor Management Specialist

Digital Transformation Lead

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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