The Same Name Affidavit is a crucial legal instrument in Belgian civil administration, designed to address challenges arising from name variations in official documents. This document becomes necessary when an individual needs to establish that different versions of their name (due to linguistic variations, transliterations, or historical changes) all refer to the same person. The affidavit is particularly relevant in Belgium's multilingual environment, where names might appear differently in Dutch, French, or German documents. It typically includes detailed personal information, all name variations, and supporting documentation, and must be properly notarized according to Belgian law. This document is commonly required for various administrative procedures, including property transactions, inheritance matters, employment verification, and international business dealings.
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1. Title and Declaration Statement: Formal title of the document and opening declaration statement identifying it as an affidavit
2. Affiant Information: Full details of the person making the declaration, including current legal name, date of birth, place of birth, and current address
3. Purpose Statement: Clear statement of why the affidavit is being made and its intended use
4. Name Variations: Comprehensive list of all name variations, including different spellings, linguistic variations, or aliases, with explanation of how/where each has been used
5. Document References: List of official documents where different name variations appear (passports, birth certificates, etc.)
6. Verification Statement: Formal statement confirming that all listed names refer to the same person
7. Truth Declaration: Standard legal declaration that all statements are true and accurate
8. Signature Block: Space for affiant's signature, date, and notary authentication
1. Historical Background: Explanation of why/when name variations occurred, used when there's a specific event or reason for name variations
2. Translation Certification: Required when name variations are due to translation between Belgian official languages or other foreign languages
3. Additional Identifier Information: Including national registration number or other official identifiers when relevant for specific institutional requirements
4. Witness Statements: Statements from family members or long-term acquaintances confirming the name variations, used in cases where documentary evidence is limited
1. Schedule A - Document Copies: Certified copies of identification documents showing different name variations
2. Schedule B - Official Translations: Certified translations of documents if names appear in different languages
3. Schedule C - Supporting Evidence: Additional documentation supporting the name variations (marriage certificates, court orders, etc.)
4. Appendix 1 - Identity Verification: Copies of government-issued photo ID and other identity verification documents
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