The Purchase Order Invoice is a critical commercial document used in Belgian business transactions to formalize purchases and request payment. It serves a dual purpose by confirming the order details while also functioning as an invoice for payment collection. This document type is particularly relevant when businesses need to maintain clear audit trails and comply with Belgian tax regulations. The document must adhere to strict requirements under Belgian VAT law and the EU VAT Directive, including mandatory content such as sequential numbering, VAT identification, and specific payment terms. It's commonly used in both domestic and international trade, requiring careful attention to Belgian invoicing rules, especially regarding VAT rates, language requirements, and electronic invoicing standards. The document plays a crucial role in business accounting, tax compliance, and commercial relationships.
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1. Invoice Header: Contains invoice number, date, and document type identification
2. Seller Information: Complete legal details of the selling company including name, address, VAT number, registration numbers, and bank details
3. Buyer Information: Complete legal details of the buying company including name, address, and VAT number
4. Purchase Order Reference: Reference to the original purchase order number and date
5. Delivery Information: Delivery date, address, and delivery note reference number
6. Item Details: Detailed list of goods/services with descriptions, quantities, unit prices, and subtotals
7. Pricing Summary: Subtotal, VAT breakdown by rate, and total amount in EUR
8. Payment Terms: Payment due date and payment instructions
9. Legal Notices: Mandatory legal notices including late payment terms and applicable law
1. Discount Information: Include when special discounts or promotional terms apply to the purchase
2. Incoterms: Include for international transactions to specify delivery and risk transfer terms
3. Currency Exchange: Include when invoice amounts are converted from another currency
4. Special Instructions: Include when specific handling, delivery, or storage instructions apply
5. Contact Details: Include when specific contact persons need to be referenced for queries
6. Quality Certificates: Include when products require quality or origin certification
1. Detailed Product Specifications: Detailed technical specifications or product descriptions when too extensive for main invoice
2. Delivery Schedule: For multiple delivery dates or complex delivery arrangements
3. Price Calculation Sheet: Detailed breakdown of price calculations for complex pricing structures
4. Supporting Documents: Additional documentation such as quality certificates, origin certificates, or test reports
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