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A Change of Address Notification lets Belgian authorities and business contacts know when you've moved to a new location. Under Belgian law, residents must inform their local commune within eight days of relocating, while businesses need to update their registered address with the Crossroads Bank for Enterprises (BCE/KBO).

This formal notice helps maintain accurate public records, ensures you receive important mail, and keeps your official documents up to date. For companies, it's essential for tax purposes, legal communications, and maintaining proper business registration. Many Belgian organizations offer online forms to simplify this process, though some situations still require in-person verification at your municipality.

Submit a Change of Address Notification immediately after moving to a new home or relocating your business in Belgium. This applies when moving within the same municipality, to a different Belgian city, or returning from abroad. For individuals, the eight-day legal deadline starts from your first day at the new address.

File this notification before updating other important documents like your ID card, driving license, or vehicle registration. For businesses, submit it when changing your registered office, opening new branches, or closing existing locations. Early notification helps avoid missed communications, administrative penalties, and ensures seamless updates to your BCE/KBO registration.

• Personal Change of Address: Used by individuals moving within Belgium, requiring submission to the local commune within eight days
• Business Address Update: Filed with the BCE/KBO when companies change their registered office or branch locations
• Temporary Residence Notice: For seasonal workers or students maintaining dual addresses
• International Relocation Form: Used when moving to or from Belgium, requiring additional documentation for customs and immigration
• Digital Address Update: Online portal submissions through eGov services for updating multiple agencies simultaneously

• Private Residents: Must notify authorities within eight days of moving to maintain accurate population records and receive official communications
• Business Owners: Required to update their registered address with BCE/KBO and notify stakeholders of location changes
• Municipal Officials: Process and validate address changes, update population registers, and issue new residence certificates
• Property Managers: Often assist tenants with address change procedures and verify occupancy status
• Government Agencies: Use updated address information for tax administration, social security, and official correspondence

• New Address Details: Gather complete information including street name, number, postal code, and municipality
• Identity Documents: Have your Belgian ID card or passport ready for verification
• Proof of Occupancy: Collect rental agreement or property deed for the new address
• Previous Address: Document your former residence details for accurate record-keeping
• Household Members: List all family members moving with you, including their ID numbers
• Timeline Details: Note your exact moving date to ensure compliance with the 8-day notification requirement

• Personal Information: Full legal name, national register number, and current contact details
• Address Details: Previous and new addresses, including apartment numbers and postal codes
• Effective Date: Specific date of relocation and submission date within legal timeframe
• Household Composition: Names and relationships of all persons included in the move
• Declaration Section: Statement confirming accuracy of information under Belgian law
• Authentication Elements: Space for official stamp, municipal registration number, and signatures

A Change of Address Notification differs significantly from a Change Management Process in both scope and purpose. While both documents involve updating official records, they serve distinct functions in Belgian administrative and business contexts.

• Legal Requirements: Address notifications must be filed within 8 days by law, while change management processes are internal business procedures without strict legal deadlines
• Scope of Application: Address notifications specifically deal with location changes, while change management processes cover broader organizational changes including procedures, systems, and structures
• Authority Involvement: Address changes require official municipal verification and registration, whereas change management processes are typically handled within the organization
• Documentation Impact: Address updates directly affect legal identity documents and official correspondence, while change management focuses on operational and procedural modifications