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A Certificate of Service proves that you've properly delivered legal documents to other parties involved in a Belgian court case. It's a vital piece of evidence that shows you followed the correct procedures when sharing important paperwork, like court summons or legal notices.

Under Belgian civil procedure rules, this certificate must detail exactly when, how, and to whom you delivered the documents. Courts require it to ensure fair proceedings - without one, your case might face delays or even dismissal. Legal professionals typically attach it to the original documents and keep copies for their records, as it protects all parties and creates a clear paper trail.

Use a Certificate of Service any time you need to prove you've delivered legal documents in Belgian court proceedings. This comes up most often when serving initial court papers, responding to legal claims, or sending important notices to other parties in a case.

The certificate becomes especially crucial in time-sensitive situations, like when meeting court deadlines or handling urgent legal matters. For example, during commercial disputes, employment cases, or property litigation, you need this proof of delivery to protect your interests and move your case forward. Belgian courts strictly enforce proper service rules - missing this step can derail your entire legal process.

• Standard Court Certificate: The basic version used for most civil proceedings, showing hand-delivery or registered mail service.
• Electronic Service Certificate: Documents delivery through Belgium's official e-Justice platform, including digital timestamps and verification codes.
• International Service Certificate: Used when serving documents abroad, following EU regulations and Hague Convention requirements.
• Emergency Service Certificate: A streamlined version for urgent proceedings, often used in summary proceedings or interim measures.
• Corporate Service Certificate: Specifically formatted for service on registered company addresses and legal representatives in Belgian business courts.

• Legal Attorneys: Prepare and file Certificates of Service to document proper delivery of court documents to opposing parties.
• Court Bailiffs: Officially serve documents and complete certificates confirming successful delivery to recipients.
• Court Clerks: Process and maintain Certificates of Service in official court records.
• Corporate Legal Departments: Handle service requirements for their companies' legal proceedings and maintain proof of delivery.
• Recipients: Individuals or organizations who receive legal documents must be accurately identified in the certificate.

• Document Details: List all legal documents being served, including case numbers and court information.
• Recipient Information: Gather complete names and addresses of all parties receiving documents.
• Delivery Method: Specify how documents were served (registered mail, personal delivery, electronic platform).
• Time and Date: Record exact delivery time, including time zone and relevant deadlines.
• Server Details: Include name and role of person who performed the service.
• Verification: Collect proof of delivery (tracking numbers, signed receipts, electronic confirmations).

• Case Identification: Court name, case number, and names of all involved parties.
• Document List: Detailed inventory of all served documents with page counts.
• Service Details: Date, time, location, and method of service following Belgian civil procedure rules.
• Recipient Information: Full legal names and addresses of all parties served.
• Server Declaration: Official statement confirming proper service, including server's credentials.
• Authentication: Signature, date, and official stamp or seal as required by Belgian courts.
• Language Compliance: Confirmation of service in required Belgian language(s) for the jurisdiction.

A Certificate of Service differs significantly from a Service Agreement in both purpose and legal effect. While they might sound similar, they serve completely different functions in Belgian law.

• Purpose: A Certificate of Service proves delivery of legal documents, while a Service Agreement outlines terms and conditions for providing specific services.
• Timing of Use: Certificates of Service are created after delivering documents in legal proceedings, whereas Service Agreements are drafted before any work begins.
• Legal Effect: The Certificate acts as evidence in court proceedings, while the Agreement creates binding obligations between parties.
• Content Structure: Certificates focus on delivery details and verification, while Agreements detail responsibilities, payment terms, and service scope.
• Duration: Certificates document a single event, but Service Agreements typically govern ongoing relationships.